General Party Rules
At events where alcohol is served, a 21-year-old host must be present throughout the event and must have attended a Colby Party Host Training Session. Hosts are responsible for adhering to Maine State Law and Colby's alcohol policy.

Party sponsor(s) and/or hosts are responsible for assuring that admissions or donation charges are not being levied if alcohol is to be served by unlicensed persons, that minors are not served, that IDs are checked when serving alcohol, and that food and alternative beverages are being served during the party. In addition, the sponsor(s) and/or hosts are liable for any damages occurring at or as a result of the party and are responsible for a thorough cleanup directly after the event. The more complete list of party host responsibilities appears on the Colby Event Form. A hall staff member, a security staff member, an assistant director or a dean can close down an event at any time he/she deems necessary. The safety of the guests, other people who use the building, the furnishings, and the building itself are of utmost importance. Sponsors are responsible for adhering to the quiet and consideration hours of the residence halls.

Registered Parties-All events with alcohol must be scheduled with the Office of Campus Life by 4:30 p.m. on Wednesday afternoons. Student hosts of events where alcohol will be served are responsible for compliance with College policies regarding the service of alcohol and related regulations.

Scheduling Events
The Office of Scheduling keeps the Official College calendar of events on the first floor of Eustis. Most events should be scheduled by contacting this office or by using the web-based event placement form found on Colby's homepage. Some specific venues are scheduled differently. Events in the Cotter Union should be scheduled by contacting the Office of Campus Life but events in the Pugh Center should be scheduled through the Office of Scheduling. Alcohol-related events, on Friday or Saturday, in individual halls, must also be scheduled with the Office of Campus Life.

Organizations outside the College that wish to use College facilities for a meeting must apply to the scheduling and facilities manager. In the interest of good communications, it is necessary that the President's Office, the director of student activities, and the scheduling and facilities manager be informed of invitations being extended to speakers on behalf of student organizations. Daily, the Office of Scheduling issues weekly and monthly calendars of College events. The deadline for events to be included in a week's calendar is 4 p.m. the preceding Tuesday.

General Regulations

• Any recognized organization or group may sponsor social or cultural functions, provided the function is properly scheduled with the Office of Campus Life in the Cotter Union.
• Public and all-campus functions should be recorded in Eustis with the scheduling and facilities manager of the College and may be printed on the weekly and/or daily calendar of events and posted throughout campus. Publicity should be in good taste and cannot mention alcohol.
• If the date of any scheduled function is canceled or changed, the sponsoring group must publicize the cancellation or change, and the Scheduling Office must be notified.
• To have a function listed in "This Week At Colby," it must be submitted to the Office of Scheduling by 4 p.m. on the Tuesday preceding the date of the event and must conform to the guidelines available from that office.
• All weekend events with alcohol must be scheduled through the Office of Campus Life no later than 4:30 p.m. on Wednesday afternoons. Cotter Union, Spa, Dining Hall and outdoor events must be scheduled with the Office of Campus Life by the Wednesday preceding the event date. Residence hall lounges may only be used on one weekend night for a party with alcohol. Events cannot be scheduled in halls on moratorium as determined by the Director of Campus Life.

Specific Regulations

• The director of student activities may require security coverage of any College event.
• No social or cultural function shall be held between the day following the last day of classes and the end of the final exam period.
• Public, social and cultural events and activities connected with major weekends (such as concerts, dances, etc.) may not be scheduled during the week. The dean of students may grant exceptions.
• Whenever alcohol is served, the person or persons who register the event will be held responsible for adherence to the appropriate College and state regulations.
• Parties that are reserved in one area should not be allowed to move to another without the written permission of those people who signed the original party form and the permission of the director of the new facility. A new party form must be used when changing locations. It needs to be filled out 48 hours (or 72 hours, depending upon the size of the event) ahead of time.  In case of rain, verbal permission can be obtained by contacting the Dean on Call through Security.
• The Office of Campus Life in consultation with the spa manager must approve parties in the Spa.
• On weekday nights, the Office of the Dean of Students may permit:
  • Occasional large non-alcoholic events (of approximately 100 or more) in nonresidential areas.
  • Smaller nonalcoholic events either in residence halls or elsewhere.
• Students may not use College funds for the purchase of alcohol.
• Residence hall lounges must be reserved through the Office of Campus Life if used during the week for non-alcoholic educational or social functions.
• Pugh Center functions must be scheduled through the Office of Scheduling.

Violations-Individual
The following will happen if an infraction occurs at a party/event (e.g. illegal keg, host is not present, lack of alternative beverages and/or food, no checking of IDs for drinking age, illegal advertising, too many people in attendance, no party check out, inadequate clean-up, non-adherence to fire safety regulations, taking money at the event, etc.):

1. Housing Probation for three (3) months for all hosts, during which time the individual(s) cannot host parties and/or be involved in other disciplinary situations. (Additional infractions while on housing probation will result in adjudication by the Judicial Board. At the end of three months, the individual(s) will be placed on warning for three months. If further infractions occur while the individual(s) is on warning, s/he will be sent to the Judicial Board for adjudication.); and/or,
2. Payment for damage and clean-up; and/or,
3. Sanctions, if deemed necessary, by the Judicial Board.

Violations-Community
If an infraction occurs, the hall council is responsible for imposing the following sanctions on the hall community:

First Offense: In residence halls with 50 residents or fewer, the hall goes on warning status. In residence halls with more than 50 residents, the floor goes on warning.

Second Offense: Two-week party moratorium for the space and/or hall where the infraction occurred.

Third Offense: Six-week party moratorium for the space and/or hall where the infraction occurred.

The offenses will be sanctioned in the following ways:

1. If the infraction occurs during midweek, the hall council places the space/hall on party moratorium for two full weekends.
2. If the infraction occurs on Friday, the space/hall is placed on party moratorium for the next day (Saturday) by the hall staff and is then placed on party moratorium for two full weekends by the hall council.
3. If the infraction occurs on Saturday, the hall council places the space/hall on party moratorium for two full weekends.
4. If the infraction occurs within two weekends of the end of the fall semester or anytime during Jan Plan, the infraction time is extended into the spring term. If graduating seniors are involved, they are fined $200 and senior week participation as well as participation in commencement can be affected.
5. If the infraction occurs within two weekends of the end of the spring semester, the party host is fined $200.

Jan Plan is considered a part of first semester. A hall goes off warning status at the start of a new semester, except in cases where the infraction occurs in the last two weeks of a semester, or anytime during Jan Plan.